The apprentice will be assessed against the KSBs assigned to the assessment methods outlined below, as shown in the mapping section of this EPA plan.
End-point assessment method 1: Strategic business proposal, presentation with questioning (This assessment method has 2 components.)
Assessment method 1 component 1: Strategic business proposal
Overview:
The assessment method is the production of a strategic business proposal, presentation and questioning. The strategic business proposal must be undertaken after the apprentice has gone through the gateway.
A strategic business proposal involves the apprentice completing a relevant and defined piece of work that has a real business benefit. Apprentices will prepare and deliver a presentation that, along with the strategic business proposal, appropriately covers the KSBs assigned to this method of assessment. It will be followed by questioning from the independent assessor.
The strategic business proposal should be designed to ensure that the apprentice’s work meets the needs of the business, is relevant to their role and allows the relevant KSBs to be assessed for the EPA. The employer will ensure it has a real business application and the EPAO will ensure it meets the requirements of the EPA, including suitable coverage of the KSBs assigned to this assessment method as shown in the mapping of assessment methods. The strategic business proposal does not need to be fully implemented during the EPA period, but it must be a comprehensive strategic business proposal that will enable full implementation at an appropriate time for the organisation. The strategic business proposal must include evidence of board or senior leader sign-off for implementation to ensure assessment of S2. The full range of KSBs needs to be evidenced.
The EPAO must refer to the grading descriptors to ensure that strategic business proposals are pitched appropriately.
This assessment method includes two components:
- an outcome component – a strategic business proposal based on post-gateway work
- a presentation with questioning to ensure the apprentice is assessed against the KSBs assigned to this assessment method.
Both components should allow the apprentice the opportunity to obtain the highest possible grade. The combination of the components makes the method more robust and gives the apprentice an opportunity to provide depth.
The rationale for this assessment method is:
- The strategic business proposal is designed to demonstrate the application of knowledge, skills and behaviours as they would occur in occupational practice. Producing a strategic business proposal reflects normal practice in the workplace for a Senior Leader, so this assessment method is appropriate.
- It is a significant and relevant piece of work that thoroughly tests both higher and lower order knowledge, skills and behaviours.
- The strategic business proposal should have a real business benefit and is a cost- effective assessment method.
The evidence from the strategic business proposal, and presentation with questions will be assessed holistically.
Delivery
Apprentices will conduct a strategic business proposal either paper-based or electronically.
The strategic business proposal may be based on any of the following:
- The need to review and implement a change plan to improve financial efficiency within the workplace over a 3-year period
- A focus on the next financial year on how they will take the business forward increasing profits and customers
- The need to implement a direct saving (e.g. percentage decrease in direct costs, reduction in headcount) across their team, department or organisation following a reforecast activity
- A strategic investment in a significant corporate initiative that will have long term benefits to the business.
The list above is not exhaustive but the EPAO should sign-off the strategic business proposal’s title and scope to confirm its suitability at the gateway (which should be no more than 500 words). The employer is responsible for ensuring it has a real business benefit and the EPAO is responsible for confirming that it provides appropriate coverage of the KSBs. In order to ensure that all the EPA related work is completed during the EPA period, the EPAO must be involved in determining the focus of the strategic business proposal’s scope and title at the gateway.
The strategic business proposal starts after the apprentice has gone through the gateway. The duration of the strategic business proposal should be 12 weeks.
The employer should ensure the apprentice has sufficient time and the necessary resources, within this period, to plan and undertake the work associated with the strategic business proposal.
The EPAO must provide a generic specification for a range of qualifying strategic business proposals, to enable the employer to select a strategic business proposal that will meet the requirements of the EPA. Note that the employer is not restricted to this selection; however, the strategic business proposal’s scope and title must be signed off at the gateway by the EPAO to ensure sufficient coverage of the assigned KSBs.
The strategic business proposal’s word limit will be 4,000 words (+/- 10% at the apprentice’s discretion) excluding tables, graphs, figures, references and annexes. 4,000 words is reflective of the real world that senior leaders work in and aligns with this role’s demands, as well as adding real value. It will also ensure that the KSBs aligned to this assessment method can be evidenced appropriately. The apprentice will have 12 weeks to write and submit the strategic business proposal and presentation, following the EPAO’s approval of the strategic business proposal’s scope and title.
Apprentices must include evidence of board or senior leadership support for the implementation of the strategic business proposal which must be included as an appendix so that this can be discussed during the presentation (this could be either an email, letter or similar written confirmation). The evidence provided must be valid and attributable to the apprentice; the strategic business proposal must contain a statement from the employer confirming this.
In order to ensure the strategic business proposal is robust and sufficiently covers the KSBs, it must include:
- An executive summary
- The scope of the strategic business proposal (including key performance indicators)
- Objectives
- The strategic business proposal (which may include Gantt charts, risk/issue/mitigation, responsibility assignment matrix (RACI matrix))
- Financial budgeting and resources
- Proposed implementation of the strategic business proposal including communications and stakeholder plans
- Analysis of options identified in the strategic business proposal
- Recommendations and conclusions
- Evidence of senior leader or board agreement to the implementation of the strategic business proposal
The strategic business proposal must include, in addition to the word count, an annex showing how the strategic business proposal maps to all of the KSBs that are being assessed by this method.
The strategic business proposal, plus materials relating to the presentation (see below), must be submitted together 12 weeks after the gateway.
The apprentice should complete their strategic business proposal unaided. When the strategic business proposal is submitted, the apprentice and their employer must verify that the submitted strategic business proposal is the apprentice’s own work.
The independent assessor will review and assess the strategic business proposal holistically together with the other component of this assessment method. The independent assessor should have two weeks to review the strategic business proposal and presentation prior to the presentation date.
The independent assessor will make all grading decisions.
Marking
The independent assessor will review and mark the strategic business proposal in a timely manner, as determined by the EPAO, and without extending the EPA unnecessarily. Similarly, all quality control processes will also be conducted in a timely manner, as determined by the EPAO.
Supporting material
EPAOs will produce the following material to support this assessment method:
- Outline of the assessment method’s requirements
- Marking materials
- Sample specifications for the strategic business proposal
- A guidance document for employers and apprentices on how the assessment will take place, including timescales.
Assessment method 1 component 2: Presentation with questioning
Overview
A presentation with questioning involves an apprentice presenting to an independent assessor, focusing on the list below. It will be followed by questioning from the independent assessor.
Apprentices will prepare and deliver a presentation that appropriately covers the KSBs assigned to this method of assessment. The purpose of the questioning is to seek clarification of the strategic business proposal or presentation, to assess the depth and breadth of knowledge, skills and behaviours and to assess those KSBs that the apprentice did not have the opportunity to demonstrate with the strategic business proposal, although these should be kept to a minimum.
The presentation must be submitted at the same time as the strategic business proposal, 12 weeks after the gateway. The independent assessor should have two weeks to review the strategic business proposal prior to the presentation. The apprentice needs to notify the EPAO at the submission of the strategic business proposal of any technical requirements for the presentation component.
Delivery
The presentation will focus and expand upon the strategic business proposal and will allow the apprentice to cover the following:
- What are the intended outcomes and impact of the strategic business proposal?
- How have they undertaken the strategic planning?
- What was the rationale for the activities?
- Further recommendations for future growth and progress.
- How they have negotiated with and influenced stakeholders.
The independent assessor will then draw out any further information using questions.
The presentation must be submitted with the strategic business proposal 12 weeks after the gateway. The apprentice will be given 4 weeks’ notice of the presentation date to allow the independent assessor sufficient time to review the strategic business proposal and presentation and prepare appropriate questions. The presentation and questioning will take 60 minutes. The independent assessor has the discretion to increase the time of the presentation and questioning by up to 10% to allow the apprentice to complete their last answer. The presentation will typically last for 20 minutes, and the questioning will typically last for 40 minutes. The discretionary additional 10% time can be allocated in any proportion across the presentation and questioning.
The independent assessor will ask a minimum of 6 questions at the end of the presentation with 2 questions from each of the themes in the grading descriptors. The independent assessor will use the questions from a question bank supplied by the EPAO as a guide to tailor their own questions based on the presentation and strategic business proposal. They will use them to confirm their understanding of the presentation and how it demonstrates the relevant KSBs. They may ask follow-up questions where clarification is required. The independent assessor must use the full time available for questioning to allow the apprentice the opportunity to evidence occupational competence at the highest level available, unless the apprentice has already achieved the highest grade available.
The purpose of the questions will be:
- for clarification
- to assess the depth and breadth of understanding
To deliver the presentation, the apprentice will have access to:
- Audio-visual presentation equipment
- Flip chart and writing and drawing materials
- Computer
- Any other requirements as notified to the EPAO on submission of the strategic business proposal and presentation
KSBs met and answers to questions, must be recorded in writing by the independent assessor.
The independent assessor will make all grading decisions.
Assessment location
EPAOs must ensure that the presentation and questioning elements are conducted in a suitable controlled environment in any of the following:
- Employer’s premises
- A suitable venue sourced by the EPAO g. training provider’s premises
- Via video conferencing
The venue should be a quiet room, free from distraction and external influence.
Video conferencing can be used to conduct the presentation with questioning but the EPAO must have processes in place to verify the identity of the apprentice and ensure the apprentice is not being aided.
The independent assessor will assess all components of this assessment method holistically. They will be expected to make an overall judgement on the grade for this assessment method based on the strategic plan and the presentation and responses to questions.
Question and resource development
EPAOs will create and set open questions to assess KSBs mapped to this assessment method. Each EPAO must develop a question bank of sufficient size to prevent predictability and review them regularly (and at least once a year) to ensure the questions they contain are fit for purpose. Independent assessors must use the question bank as a source for questioning and are expected to use their professional judgment to tailor those questions appropriately.
Independent assessors are responsible for generating suitable follow-up questions in line with the EPAO’s training and standardisation process. The questions relating to underpinning KSBs must be varied yet allow assessment of the relevant KSBs.
It is recommended that this be done in consultation with employers. EPAOs should put in place measures and procedures to maintain the security and confidentiality of their questions if employers are consulted.
EPAOs must ensure that apprentices have a different set of questions in the case of re-sits/re- takes.
EPAOs will produce the following material to support this assessment method:
- independent assessor training materials
- assessment specifications
- grading guidance
- question bank
- assessment recording documentation
- examples of strategic business proposals
End-point assessment method 2: Professional discussion underpinned by a portfolio of evidence (This assessment method has 1 component.)
Assessment method 2 component 1: Professional discussion underpinned by a portfolio of evidence
Overview
A professional discussion is a two-way discussion which involves both the independent assessor and the apprentice actively listening and participating in a formal conversation. It gives the apprentice the opportunity to make detailed and proactive contributions to confirm their competency across the KSBs mapped to this method.
The rationale for this assessment method is:
The professional discussion was selected as a valid way to draw out KSBs, in particular behaviours. It allows for a range of examples to be brought forward during the two-way conversation and ensures that excellence can be achieved and acknowledged.
It allows the apprentice to be assessed against KSBs that may not naturally occur during other assessment methods.
It enables the apprentice to demonstrate the application of skills and behaviours as well as knowledge.
It allows scope for the apprentice to demonstrate the depth and breadth of KSBs, allowing for a distinction marking.
Delivery
This assessment will take the form of a professional discussion which must be appropriately structured to draw out the best of the apprentice’s competence and cover the KSBs assigned to this assessment method. The purpose of the questions will be to give the apprentice the opportunity to make detailed and proactive contributions to confirm their competency across the KSBs mapped to this method.
The independent assessor will conduct and assess the professional discussion.
The professional discussion must last for 60 minutes. The independent assessor has the discretion to increase the time of the professional discussion by up to 10% to allow the apprentice to complete their last answer.
The professional discussion will have a minimum of 8 questions. During this method, the independent assessor must combine questions from the EPAO’s question bank and those generated by themselves.
The professional discussion will be conducted as follows:
The independent assessor will ask a minimum of 8 open questions taken from an EPAO question bank and those generated by the assessor. Follow-up questions can be used to draw out further evidence.
The apprentice should be encouraged to refer to their portfolio of evidence during the professional discussion to support their responses. The independent assessor should have a minimum of 2 weeks to review the contents of the portfolio prior to the professional discussion in order to generate appropriate questions. The apprentice should have at least 4 weeks notice of the professional discussion.
The independent assessor must use the assessment tools and procedures that are set by the EPAO to record the professional discussion.
KSBs met and answers to questions, must be recorded by the independent assessor.
The independent assessor will make all grading decisions.
Assessment location
The professional discussion should take place in a quiet room, free from distractions and influence.
Video conferencing can be used to conduct the professional discussion, but the EPAO must have processes in place to verify the identity of the apprentice and ensure the apprentice is not being aided.
The professional discussion can take place in any of the following:
- employer’s premises
- remotely with the agreement of the apprentice and employer
- a suitable venue selected by the EPAO (for example a training provider’s premises)
- video conferencing
Question and resource development
Independent assessors are responsible for generating suitable questions in-line with the EPAO’s training and standardisation process. A question bank must be developed by EPAOs. Independent assessors must use the question bank as a source for questioning and are expected to use their professional judgment to tailor those questions appropriately. The question bank must be of sufficient size to prevent predictability and the EPAO must review it regularly (at least once a year) to ensure that it, and its content, are fit for purpose. The questions relating to the underpinning KSBs, must be varied yet allow assessment of the relevant KSBs.
EPAOs must ensure that apprentices have a different set of questions in the case of re-sits/re- takes.
EPAOs will produce the following material to support this assessment method:
- Outline of the assessment method’s requirements
- Marking materials
- Data capture form for evidence and gaps
- Bank of questions
- Guidance document for employers and apprentices on the process / timescales for the discussion as well as a description of the purpose of the discussion
- Guidance document for independent assessors on how to carry out the assessment